Start of Term Arrangements: New Measures in Place.



We are really looking forward to welcoming our students back next week. As we approach the start of term, I wanted to update you on how we intend to operate once students return. Please note that these are initial arrangements; they are under constant review and may change once the College is open.

Here are some key points:

Students should bring a bottle of personal hand sanitiser and tissues.
–  All students should regularly sanitise hands.
– The College is operating groupings by subjects and course type to support social distancing measures.
– The College will operate a ‘keep left’ system in all social/shared areas.
– College buses will run as normal and all students should wear a face covering throughout their journey, unless there is a valid reason not to do so. Where possible, students should consider cycling/walking.
– The College is following the government’s track and trace guidelines.
– Once issued, students must wear lanyards with ID cards attached at all times when in college (students may be refused entry without these).
– It is important that students download Teams to any IT devices that they have (e.g. smart phone, tablet, laptop). Students can do this by going to https://www.microsoft.com/en-gb/microsoft-365/microsoft-teams/download-app or type ‘download Teams’ into a search engine. We will use Teams to communicate with them throughout their time as a Wilberforce student.

Risk assessment
We have undertaken a thorough risk assessment in order to identify and mitigate the risks of re-opening during the coronavirus pandemic. Again, this is under constant review and updated as required.


Attendance
We expect students to return to College and attend all their lessons/activities. Normal attendance recording and follow-up procedures will take place.


If, at any time, your son/daughter cannot attend College because they need to self-isolate, whether this is because they are ill themselves or have been in close contact with someone who is, please let us know as soon as possible (see Appendix 1).


Group arrangements
Students will be in groups by subject and course type where possible.
Students who are studying A Levels and Sub Diplomas will be in a yeargroup.
Students who are studying BTEC Extended Diplomas and Level 2 courses will be in subject groups where possible.
Each of these groups will have identified areas in which to eat their lunch and socialise whilst maintaining social distancing.


Social distancing
Throughout the College site, students will be expected to keep a distance of at least one metre from other students and staff. The College will operate a ‘keep left’ system in all social/shared areas.


The majority of classrooms have been re-arranged to facilitate social distancing. There is a small selection of specialist classrooms where this is not possible. To mitigate this, we will strongly encourage students to wear a face covering (to be provided).


We expect students to follow social distancing rules. Staff will work with all students to ensure their safety and positively reinforce good social distancing behaviour.


Lunchtime/breaktime
The College cafés will be open and available for students to purchase their lunch and snacks. To minimise queues, meals will be provided on a ‘grab and go’ basis. Students should go to the café they have been allocated at the time they are given. Where possible, we encourage students to make contactless payments.


Free periods
In order to limit student contact around the site, students should go to the library, IT services (A101) or sit outside during their free periods. The cafés are only available to eat purchased food and should not be used for other purposes.


Water/drinks
There will be no access to water fountains. Students should bring their own water bottles or purchase water from the cafés.


Additional equipment/personal hand sanitiser/face coverings
Students, staff and visitors will have access to hand washing facilities, tissues and sanitiser throughout the site but it will really help if they have their own personal hygiene products with them. It is important that students wash/sanitise their hands regularly, including when entering/exiting the College. Staff will work with all students to ensure their safety and positively reinforce good routines.


The current guidelines are that face coverings are not needed in educational settings, unless in a lockdown area. However, the College will provide everyone with their own reusable face mask.
This is obviously a changeable situation and face coverings may be introduced at short notice; we advise students to have masks ready to use. The College will not prohibit students or staff from wearing face coverings if that is their preference.

It is important that all students come to College fully equipped for their lessons. The University of Hull has kindly donated ‘welcome packs’ for all students, which will include a pen, a notepad and hand spray – these will be given to students on their first day.


Communication with the College
We ask that parents do not come to the College reception unless it is pre-arranged. Please make contact with the College through email (enquiries@wilberforce.ac.uk) or phone (01482 711688).


Further information
The College website contains key information regarding safeguarding procedures and measures taken to improve our students’ safety.
If you feel your son/daughter would benefit from a conversation with one of our student support team prior to them starting at the College, please contact student.services@wilberforce.ac.uk. It would also be helpful if you could notify the College of any changes in your son/daughter’s welfare, health and/or wellbeing.

Thank you for taking the time to read this important information. We are looking forward to seeing the return of all of our students and will keep parents and students informed should there be any changes to this information.


Appendix 1: Response to infection
Students, staff and visitors must not come into College if they have coronavirus symptoms, or have tested positive in at least the last 10 days. Students should self-isolate if a member of their household has coronavirus symptoms. Anyone developing symptoms during the College day will be sent home.

Anyone with symptoms of coronavirus should get a test. Tests can be booked online through the NHS testing and tracing for coronavirus website, or ordered by telephone via NHS 119. Please inform the College immediately of any test results:
If someone tests negative, if they feel well and no longer have symptoms similar to coronavirus, they can stop self-isolating. They could still have another virus, such as a cold or flu – in which case it is still best to avoid contact with other people until they are better. Other members of their household can stop self-isolating.
 If someone tests positive, they should follow the ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection’ and must continue to self-isolate for at least 10 days from the onset of their symptoms and then return to College only if they do not have symptoms other than cough or loss of sense of smell/taste. This is because a cough or anosmia can last for several weeks once the infection has gone. The 10-day period starts from the day when they first became ill. If they still have a high temperature, they should keep self-isolating until their temperature returns to normal. Other members of their household should continue self-isolating for the full 14 days.

On confirmation of a positive test, the College will be in contact with the local health protection team and follow their advice regarding any self-isolation measures that need to be put into practice for those who are defined as having close contact with the confirmed case. We will keep parents informed.